How to Keep Uninvited Guests Out of Your Zoom Event

Day 28: Schedule a weekly or monthly meet up with family members or friends using an online platform: Zoom, Facetime, etc.

Mar. 20, 2020 Zoom

We love that so many people are finding Zoom to be an easy way to stay connected in this time of social distancing, school closures, and work-from-home routines. All these virtual happy hours, coffee breaks, afternoon hangs, dance practices, yoga sessions, and so many other events over Zoom — your creativity and resilience in these tough times are inspiring!

What’s more impressive is that many of us are learning to host these events on the fly! As more people use our platform and host their virtual events using Zoom, we wanted to offer up tips to ensure everyone joining an event does so with good intentions. Like most other public forums, it’s possible to have a person (who may or may not be invited) disrupt an event that’s meant to bring people together.

So, a couple of reminders on using Zoom to host public events:

When you share your meeting link on social media or other public forums, that makes your event … extremely public. ANYONE with the link can join your meeting.
Avoid using your Personal Meeting ID (PMI) to host public events. Your PMI is basically one continuous meeting and you don’t want randos crashing your personal virtual space after the party’s over. Learn about meeting IDs and how to generate a random meeting ID (at the 0:27 mark) in this video tutorial.
Familiarize yourself with Zoom’s settings and features so you understand how to protect your virtual space when you need to. For example, the Waiting Room is an unbelievably helpful feature for hosts to control who comes and goes. (More on that below.)

Read on for a list of Zoom features that can help you safely share your Zoom virtual cocktail hour or dance break without unwanted interruptions. Ok, Zoomer? Let’s do it!

Manage screen sharing

The first rule of Zoom Club: Don’t give up control of your screen.

You do not want random people in your public event taking control of the screen and sharing unwanted content with the group. You can restrict this — before the meeting and during the meeting in the host control bar — so that you’re the only one who can screen-share.

To prevent participants from screen sharing during a call, using the host controls at the bottom, click the arrow next to Share Screen and then Advanced Sharing Options.